Privacy Policy

Kidderminster Motor Car Club respects your privacy and we will only use your information
in the way we describe it in this notice. When using your information we aim to be fair and
transparent and to follow our obligations under UK data protection laws. Your information
is used for administering club membership, activities and competitions.
Kidderminster Motor Car Club is the data controller for the purpose of GDPR and the Data
Protection Act 2018. Our address is 72 Willowfield Dr, Kidderminster DY11 5DP. Our club
contact for privacy and data is Sheila Roath, and the contact details are
[email protected]

Collecting your information

We collect your information when you fill in membership application or renewal forms, and
competition event entry forms. You can give us your information using paper forms or
online forms. The information you give us may include your contact details (name, address,
telephone number, email address), personal information and identifiers (date of birth,
membership number, competition licence number), and other information (vehicle details).
When you give us information about another person, such as a child, parent, guardian, or
emergency contact you should let that person know that you have given us the information.
If you are under 18 years old, we will also ask for information from your parent or guardian.

Using your information

We use your information when you first apply to become a member of Kidderminster Motor
Car Club and then to administer and renew your club membership, and provide you with
member benefits. We also use your information when you enter club events. For
competitions, we will publish some of your information in the programme and the results,
which will be in the public domain. Your information is used in these ways to fulfil our
contract with you.
We may ask you for emergency contact and next of kin details which we will only use in an
emergency, and which is used for a legitimate interest. You should let the contact and next
of kin know that you have given this information to us.
We might use your information to send you marketing messages by email, but only if you
have agreed that we can do this by giving us your clear consent – and you can change your
mind at any time just by letting us know by contacting us. We will not sell your information
to another organisation.
To support your lifetime relationship with motor sport and Kidderminster Motor Car Club
we may keep your information indefinitely. Unless we are required to retain information by
relevant legislation, we will, at your request, delete your personal data from our system.

Sharing your information

We may share your information with motorsport UK as required by its General Regulations
for governing motor sport, with other motorsport UK Registered Clubs, with medical
personnel, or with any other person if we have to comply with a legal obligation. We may also
share your information with service providers, for example, to print programmes.

Our website

When you use our club website we may collect information about you, in particular, your IP
(Internet Protocol) address, by using cookies. We use this information to improve your web
experience. Cookies help us to recognise you when you return to the website. We do not
retain or store any other personal data within the website or any related database.
If the club website contains links to other websites such as online entry and payment sites,
partners, and advertisers. If you follow links to other websites please review the privacy
policy for each site because we are not responsible for the information you share on those sites.

Security for your information

Your information is held securely by us, either in paper form or as electronic data within the
club computer. We have taken all reasonable steps, and have in place appropriate security
measures, to protect your information. Your information is not transferred outside the
European Economic Area.
Your rights
• You may ask us not to process your information for marketing purposes.
• You are entitled to a copy of the information we hold about you, and to ask us to
correct any inaccuracies.
• You may ask us to stop using your information and to delete it, although we may
maintain a skeleton set of your information. If you ask us to do this we will not be able
to continue our contract with you.
• You may make a complaint to the Information Commissioner (
This privacy notice was last updated on 25 June 2019, and we will communicate any changes
to you

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